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Tutorials and Self-Learning Material
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Note: These tutorials and self-learning materials are made available
on this site purely for educational use by NCSI trainees, staff and alumni.Copyright
rests with respective owners/ producers of these materials. |
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Introduction
Table of Content
ICT for Library and Information Professionals
Introduction
Table of Content
IMARK: Management of Electronic Documents
Introduction
Table of Contents
Unit 1 Overview Description: This unit is an overview of the processes for the creation, acquisition
and storage of electronic
documents. It shows the context of use of the information and resources
available on this module. |
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| Lesson | Description | Duration |
| 1.1 Opportunities, challenges and roles | This lesson provides you with an introduction on challenges and new needs in information management, and it can help you to understand how this module can be useful to you. | 30 mins |
Unit 2 Formats for electronic documents and images Description: This
unit describes several of the different formats used to create,
store and deliver electronic documents and images.
Also included is information on how to convert between the various
formats and how to deal with non-Latin scripts. |
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| Lesson | Description | Duration |
| 2.1 Kinds of mark-up: Introduction | This lesson introduces the concept of mark-up (format) of electronic documents and it describes the differences between the main formats used for mark-up. | 30 mins |
| 2.2 Procedural mark-up | This lesson describes features and usage of the two main types of procedural mark-up: Microsoft Word and RTF | 30 mins |
| 2.3 Presentational mark-up: HTML | This lesson introduces features and usage of HTML and provides you with some instructions on how to create a simple HTML document. | 40 mins |
| 2.4 Portable Document Format (PDF) | This lesson introduces features and usage of the Portable Document Format (PDF). | 30 mins |
| 2.5 Descriptive mark-up: XML | This lesson introduces features and usage of the descriptive mark-up XML. | 40 mins |
| 2.6 Conversion between formats | This lesson introduces the process of document conversion and provides you with some guidelines on how to convert a document from one format to another. | 30 mins |
| 2.7 Character encoding: Latin and non-Latin scripts | This lesson introduces the process of character encoding and provides you with some instructions on how to manage documents written in different languages. | 30 mins |
| 2.8 Formats of electronic pictures | This lesson shows the main image formats used in electronic documents, focusing on the most appropriate formats for the web. | 40 mins |
Unit 3 Metadata standards and subject indexing Description: This unit deals with metadata purpose and use, focusing on standards
for electronic documents, including the Dublin Core.
The unit also introduces the principles and procedures of subject
indexing for document retrieval. |
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| Lesson | Description | Duration |
| 3.1 General overview of metadata standards | This lesson introduces the concept of metadata, and describes the usefulness and the main areas of application of metadata standards. | 45 mins |
| 3.2 Metadata standards for the web: Background | This lesson explains the usage of Dublin Core, a metadata standard used to describe web-based resources. | 30 mins |
| 3.3 Metadata standards for the web: Practical applications | This lesson shows how a metadata set can be defined for a specific domain, by reusing existing standard elements. | 40 mins |
| 3.4 What is subject indexing? | This lesson introduces the process of document indexing, showing the importance of this activity for document search and retrieval. | 45 mins |
| 3.5 Steps for subject indexing | This lesson provides you with instructions for indexing documents. | 45 mins |
Unit 4 Production and management of electronic documents Description: This unit explains how to build a system for the production and
management of electronic documents. Specifically,
it introduces the conversion of printed documents to electronic
format; and the methods used for creation, processing, storage
and dissemination of electronic documents. |
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| Lesson | Description | Duration |
| 4.1 Digitizing printed documents: Options and choices | This lesson provides you with guidelines to help you to decide whether you should convert hardcopy documents to electronic format. | 30 mins |
| 4.2 From hardcopy to electronic document | This lesson provides you with instructions on how to carry out the process of converting hardcopy documents to electronic format. | 45 mins |
| 4.3 Creation and processing of electronic files | This lesson provides you with instructions on how to carry out the process of production and management of electronic documents. | 45 mins |
Unit 5 Database management systems Description: This unit provides an introduction to database management systems,
and indicates how and when they should be used for storing,
managing and accessing electronic documents. A comparison is made
between relational and textual databases, and examples of each
type are provided (SQL and CDS-ISIS). |
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| Lesson | Description | Duration |
| 5.1 What is a database? | This lesson introduces the concept of database and its role in the management of electronic documents. | 40 mins |
| 5.2 Using a database for document retrieval | This lesson explains how a database can provide final users with document search and retrieval capabilities. | 40 mins |
| 5.3 Using a database for document management | This lesson explains how a database can be useful for production and storage of electronic documents. | 40 mins |
| 5.4 Textual, relational and XML databases | This lesson describes features and capabilities of different kinds of databases: relational, textual and native XML databases. | 40 mins |
| 5.5 Relational databases and SQL basics | This lesson explains the structure of relational databases, and provides you with procedures to create a database and manipulate data using | 45 mins |
| 5.6 Textual databases and CDS-ISIS basics | This lesson explains the main features of textual databases, using the CDS/ISIS database management system as an example. | 40 mins |
Unit 6 Networking documents and databases Description: This unit introduces various methods of providing access to documents
in a web-based environment, with or without
the use of a database. An introduction to static and dynamic websites
is provided, including descriptions of CGI, ASP and JSP. |
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| Lesson | Description | Duration |
| 6.1 Web standards and Static Websites | This lesson introduces the concept of providing access to documents in a web environment, and it shows you how a simple static Website works. | 30 mins |
| 6.2 Dynamic Websites: Common Gateway Interface (CGI) | This lesson provides you with an introduction on how CGI standards can be used to connect a database with a dynamic Website. | 30 mins |
| 6.3 Dynamic Websites: Active Server Pages (ASP) | This lesson provides you with an introduction on how ASPs can be used to build a dynamic Website. | 40 mins |
| 6.4 Dynamic Websites: Java Server Pages (JSP) & Servlets | This lesson provides you with an introduction on how Java technology can be used to build a dynamic Website. | 40 mins |
How to Access ?
Note: This Information Kit is restricted only for NCSI IKM trainees, Staff and alumni.